Marine Operations Administrator

The position will be responsible for all administrative aspects of the Marine Office in order to maintain the smooth activity of Operations and the Marine Department

Responsibilities:

• Reports to Operations, Facilities and Project Manager / Marine Manager, in marine operations and projects paperwork
• Assist in arranging job tasks and co-ordinates with operational workers, answering phone calls related to Marine services   
• Update members vessel profile in the membership system, verify marine facilities and service charges record
• Make sure the equipment in the Marine office is functional and arrange R&M when needed
• Handle and set up a proper filing system on quotations, invoices, official receipts, government correspondence, contracts, agreements, letters etc
• Assign marine locker to members when requested
• Arrange Club Boat – Hebe One’s booking. Coordinate with relevant departments in order to fulfil members’ requests

Requirements:

• Tertiary educated, formal training in logistic management preferred
• With minimum of 2 years of relevant working experience, with exposures from marine or logistic environment an advantage
• Detail oriented, self-motivated, ability to work independently and multi-tasks
• Excellent interpersonal and communication skills
• Good command of both written and spoken in English and Cantonese
• Good computer knowledge (Word, Excel, PowerPoint and Chinese Word Processing)

Administrative Officer

Responsibilities:

• Provide comprehensive secretarial and administrative support to the members and executives.
• Handle internal and external correspondence and inquiries
• Assists in managing the Club Merchandise
• Co-ordinate projects, events and meetings with internal and external parties
• Prepare analytical reports and presentation materials
• Take minutes of meetings and dual translation when needed

Requirements:

• Relevant studies in secretarial course preferable but not essential
• 2-3 years secretarial support experience in a multi-cultural environment
• Excellent communications and interpersonal skills
• Mature and detail oriented
• Good command of written and spoken English and Chinese
• Well versed in MS Office Word, Excel, PowerPoint